Communicating and sharing information with project team members

Domain 1: Training coordination

Difficulty level

2 hours


  • Computer
  • Internet connection
  • productivity software
  • Slack
Brief description

In this activity, participants will use and explore the potential of online collaboration software in the context of planning and coordinating a learning activity with a small team of colleagues. Focus is on the ‘team’ and ‘communication’ aspects of developing and delivering a training.


Communication is an important part of any project. As adult educators learn how to use the tool to communicate within their (small) team, they learn how to master an ICT tool that may also be useful in other phases of the adult training, including the training delivery (with learners as team members). The number and diversity of available ICT tools is huge, which creates a need to integrate and consolidate.

Learning WHAT
  • To analyse the communication needs of the training project
  • To create dedicated communication channels for specific goals or sub-teams
  • To evaluate, share, edit and comment on information available in a communication channel
Notes and links to the tool

Detailed description of the learning activity

In this activity, you will use and explore basic functionality of SLACK in the context of planning and coordinating a learning activity with a small team of colleagues. You will learn how to install Slack on your computer and/or smartphone, how to add and invite users, how to create dedicated communication channels and how to add users to them, how to share files…

Step 1. All participants download and install Slack on one or more devices. The project leader (it makes sense to rotate that role among participants) sets up the Slack environment and adds team members.

Step 2. The general channel is used to discuss the overall purpose of the project. Team members discuss (using Slack) which channels they might need in order to structure the flow of information (discussion, documents…) in order to make sure everybody know what he or she needs to know without being burdened by an overload of information. The 6 domains used in this handbook are perhaps a good starting point.

Step 3. Carry on discussions in the different channels, respond to everyone in the channel as well as to specific people, communicate information in a channel to someone normally not included in it, branch off a discussion into a new channel.

  1. Downloading and installing Slack, creating an account, and adding users to a team
  2. Configuring separate channels for specific goals, eg.
    • Coordination
    • Needs Assessment (identifying the training needs of  participants),
    • Design (selecting the training content),
    • Development (creating training manuals, handouts, and exercises),
    • Delivery of the training (instruction for a successful training) and
    • Evaluation: (evaluating the training and assessing the participant’s learning)
  3. Adding, sharing and commenting/giving feedback on information
Tips & tricks

Install Slack on different devices (smartphone, tablet, PC….).
During the training, make sure all participants can assume the role of team leader.

Security & digital identity